How to Collect Photos From Everyone at an Event
Whether it's a wedding, a conference, or a family reunion, the challenge is the same: dozens or hundreds of people are all taking photos, and none of those photos naturally end up in one place. Here's a general approach that works for any kind of event.
Set up one central gallery before the event
Rather than deciding on a collection method after the event starts, create a shared gallery in advance so it's ready the moment guests arrive. This gives you a single link and QR code that works for the entire event, from start to finish.
Make access as simple as possible
The fewer steps between "attendee has a photo" and "photo is in the gallery," the more photos you'll actually collect. A link that opens directly to an upload page, without requiring an account, works for the widest range of attendees.
Announce it at the right moments
For scheduled events like conferences, mention the gallery during an opening session or on presentation slides. For social gatherings, a verbal announcement early on works just as well as signage.
Display it back to attendees
Showing the gallery live on a screen - whether at a reception, a conference lobby, or a community event - gives attendees a reason to keep contributing, since they can see their own photos appear in real time.
Adjust privacy to match the event
A private family gathering might restrict the gallery to invited guests only, while a public event like a festival or brand activation may benefit from an open gallery anyone attending can join.
Keep it open after the event ends
Not everyone uploads while the event is happening. Leaving the gallery active for some time afterward, and sharing the link again in a follow-up message, captures photos from attendees who needed more time.
One gallery for any event you host
OnAlbum works the same way regardless of event type - a shared gallery, a QR code, and no app required for attendees. Explore how it works for weddings, corporate events, or community gatherings, or create your event to try it.